Orientation to the Grand Glass Arts Club
Welcome to the Grand
Glass Arts Club!
The Grand
Glass Arts Club offers the opportunity to create a wide range of stained glass
art forms by providing a facility, equipment, instruction and a wholesome,
social environment for those with a shared interest in stained glass art. We
offer Classes in foil and solder, lead
came window making, fused glass, mosaics and many other glass disciplines. The
number of items you can create is
unlimited!
General Information
We are open to the public from 9 am -
12:30 pm every day
from October through April. From May - September, we are open to the public on Monday
through Friday only. As a Member, you may
work in the Studio from 9 am to 9 pm as long as another Member is present.
As a Chartered Club under the Sun City Grand
Community
Association, Membership is open to all cardholders in good standing with SCGCA. New
Members are required to take the
Orientation Class and one of the
Introductory Classes (foil and solder, fusing, or mosaic) before they become
full-fledged Members. To be Members in
good standing and be permitted to use the Club's facilities, Members must
volunteer service, such as monitoring 4 times a year or participating on
various committees, in addition to paying yearly dues.
When you enter the Club, please scan your CAM
card. The screen will acknowledge you by name and
inform you of the number of earned service/monitor credits you have
earned. If you have insufficient
credits, it will state "Sorry" and to gain access to the Club, you
will need to monitor before using the facilities. Non-Members are only allowed
in the Studio if
a Monitor is on duty or they are with a Member. Only Members may purchase
equipment or use tools provided by the Club.
We have tool boxes, grinders,
and other equipment available for use in the Studio. You need to purchase your
own glass cutter
and all consumables, such as glass, foils, lead, adhesives, marking pens and
grinder heads. Most Members eventually purchase their own hand tools.
Bottled water is available for $.25 in the bottom
bins of
the refrigerator. You may also place
your lunch and drinks in the refrigerator, but make sure your items are marked
with your name. One can of soda looks
pretty much like another!
If you spot a scorpion or other insect, please
tell a board Member
or anyone wearing a Club Staff Member badge.
They will direct CAM to get the exterminators in. Scorpions are rare
- once or twice a year -
but we advise that you keep your belongings (e.g., purses) off the floor.
If you find standing on cement tiring, there
are foam mats
available for your use. These are stored
under the tables. Again, scorpions may
lurk there, so take care when you pull them out. There are also pedestals
to stand on if you
need to get some height to work on your project.
The closest restrooms are in the Chaparral Center
and in
Adobe. For Adobe, you may exit the rear
door and place the "wet floor" sign in the door to prop it open.
Remove the sign when you return.
Member Responsibilities
In addition to
monitoring/service, each Member has several responsibilities:
Think safety first!
Tool boxes and grinders must be signed out for
use in the Studio. All equipment stays in the Studio and may only be used by Members.
Equipment should be thoroughly cleaned before it
is put away. If you are uncertain how to clean an item, just ask!
If items are missing from toolboxes or grinders,
please report it to a Club Staff member.
You may store a work in progress in the Studio in
the designated storage area. All stored
items must have your name and the start date of your project clearly labeled
on the outer edge of
the project. We recommend that personal
tools not be stored in the Studio.
If you are not actively working on a project or
if you are leaving SCG for an extended time, e.g. you leave for the summer
months, please take your projects home before you leave. Projects left unattended
for 60 days will be considered abandoned and
will be discarded.
Keep all
work areas and equipment safe and clean
by removing all water and debris from floors and work tables, and returning
equipment to their correct place. When
you are finished for the day, please wipe your work area with a damp towel and
dry the area.
Check the floor
for debris and mop or sweep as
needed.
Wet and damp towels
should be hung on the drying
rack next to the sink in the classroom. Only dry towels go in the towel bucket.
You may not work alone. Another Member of the
Club must be present.
Members
are encouraged to wear eye protection
when cutting glass, using equipment and chemicals. Please use a full face
shield when using the Taurus saw.
Designated
monitor: Whenever the Club is
officially open (9:00- 12:30 7 days a week from Oct-April, and 9-12:30 M-F May
– Sept), we must have a monitor. If no
monitor is scheduled, one of the first 2 Members in the Studio will be the
designated monitor and wear the monitor badge.
This is a shared task, so switch off with others in the studio! Only
checks and exact change for supplies and kiln fees are accepted when there is
no scheduled monitor. These should be placed in a cash receipts envelope and
placed in the Daily receipts slot for each sale. The Designated Monitor should
prepare a receipt, and sign kiln work and Taurus Saw requests.
If you have a question about ANYTHING, please
ask! Those wearing "Club
Staff" badges are Members who are happy to assist you.
Use of club tools and equipment
Grand Glass Arts Club is
responsible for the maintenance, repair and safe operation of the tools and
equipment provided. Studio tools and
equipment are for the use of Club Members in good standing while working in the
Glass Arts Studio. They are the property
of the Grand Glass Arts Club and are not to be removed from the studio.
Monitors are given the
responsibility of supervising the proper use of Club tools and equipment and
are reasonably well trained in related safety awareness measures. Monitors have
the authority to deny use of
tools or equipment to any individual who in their judgment is either unable or
unwilling to abide by the stated safety rules.
Tool boxes and grinders are
available in the kiln room for all your glass cutting, grinding and soldering
needs. Report any lost, broken or missing items to the Equipment Chairperson.
General Procedures:
Place newspaper on your work
area.
Sign out and set up a grinder
and a tool box.
If soldering,
please use one of the small, air
cleaning fans.
Have a dust pan
handy and sweep your cutting
area frequently.
Wear safety
glasses when cutting and grinding
glass.
When you are finished for the
day, place scrap
glass in designated glass trash containers.
Clean your area by first sweeping it off with
the hand broom and dust pan. Then wipe with a damp towel and dry with another
towel.
Hang wet and damp towels up
on the drying rack
in the Class room.
Clean
tools and grinder and return equipment to
the storage area.
Equipment
Tools and equipment, located in
the storage area of the kiln room, are provided by the Club for the use of its Members
when working in the studio. They are not to be removed from the studio. Several
pieces of equipment require special training.
These include the Taurus saw, miter saw, slant-top grinder, and drill
press. Ask a Club Staff Member how to
get training. You sign out tool boxes and grinders in the storage area of the
kiln room. When you are done for the day, clean the tools and return the tool
box to the storage area.
There are 2 types of tool boxes: Cutting tool
boxes and
Soldering Tool boxes.
Cutting Tool Box
Contents: (4 items)
Running Pliers
Grozer/Breaker Pliers
Glazing Hammer
Safety Glasses
Soldering Tool Box
Contents (7 items)
Soldering Iron (MUST be used
with a rheostat!)
Temperature
control box (Rheostat)
Soldering
iron stand
Sponge
Sponge Holder
Flux
Flux Holder
Other tools
are available. Ask a Club Staff Member of
you have difficulty locating them. Be
sure to clean them and return them to their proper place when you are finished
for the day.
Grinder Mate * Foil Dispensers
Hand
Crimper
Hammers
Hand
Foilers
Rulers
"C" Clamps Wire brush and
steel wool Mosaic Cutters
Pre-tinned Wire Foam Wedges
Push
pins
Pattern Shears
Q-tips
Glass
& Metal Files
Circle Cutter Came Vise
Gloves
Wire Cutters Pliers
Screw
drivers
Electrical tape Zinc
Bender
Masking tape
*Grinder
Mates have 2 rubber pads that need to be kept apart
when the unit is stored. Place a Q-Tip
or plastic pen tip in the joint of the Grinder Mate to keep these pads
apart. Be sure to clean the grinder
mate thoroughly before storing! Clean with
a brush if necessary.
Chemicals, Solvents and Lead - Think Safety First!!
Many of the
chemicals and solvents used in the Stained Glass Studio are potential eye and
skin irritants. The materials listed
below should be handled with care:
Denatured alcohol
Mineral Spirits Goo-gone
Finishing Compounds
Patina
Whiting powder
Flux
Sealers
Glass Polish
Flux Remover
WD-40
Putty
Glazing Compounds
Cutter oil
Lead
particulate is generated from handling lead or inhaling fumes from lead
solder. Lead is toxic when ingested over
a prolonged period of time. Use an air
cleaning fan when soldering.
Safety Precautions with Chemicals,
Solvents
and Lead
Avoid contact with chemicals
and solvents to
eyes and skin. Wear gloves when possible.
Wash hands frequently with soap and water after
use of chemicals, solvents and lead.
Wear gloves when working with chemicals,
solvents, and lead.
Safety
eye protection is provided by the
Club. Members are encouraged to wear eye
protection when working with chemicals, solvents and lead.
Should accidental eye contact occurs, an eye
wash station is provided at the sink area in the Classroom.
Should accidental skin contact occurs, wash the
area with soap and water. Flush the area with cool water.
Work in areas with proper ventilation and good
air circulation. Use an air filtering
fan when soldering, or using putty or whitening.
Specific Equipment Procedures
Soldering Equipment:
- Soldering irons are very hot! Use care when handling them.
- If you are leaving the Studio for
more than a few
minutes, turn the iron off or unplug it to prevent burning out the tip.
- The soldering irons in the toolboxes
REQUIRE a
rheostat. Plug the iron into the
rheostat, and then plug the rheostat into the Surge protector strip.
- Setting the rheostat to 6 or 7 is
sufficient for most
uses.
- Use a stand to hold the iron, and
wet the sponge.
- When you are
finished, wipe the iron tip on
the wet sponge and re-tin the tip.
- Turn off the
temperature control and
allow iron to cool before placing it in the box.
- Clean iron stand
and sponge.
Grinders:
Set up
- When setting up a grinder, make sure
the rubber plug is
in place before you add water!
- Fill with 1 cup of water and wet
the sponge. Cups are
located in the bottom cabinet next to the sink.
- Set the splash guard around the grinder
and place a
towel over the right hand side of the splash guard.
- Place the safety glass eye shield
in place on the
grinder.
Clean up
Unplug
the grinder; turn the power strip off and
remove the glass eye shield.
Remove your grinder head
Remove grid top and sponge. Clean the top at the
sink with a brush, and rinse the sponge.
Drain the water by moving the left corner of the
grinder slightly off the table, holding a cup underneath the drain hole and
pulling the drain plug located under the white grid.
Wipe out any glass residue with a paper towel, and
place the paper in the trash. (When you
grind a large amount of glass, you may have to scrape out the glass residue
using the yellow putty knife located in the drainage rack next to the sink.)
- Clean the grinder
thoroughly using the
sink sprayer, but be careful not to spray the motor area.
- Replace
the drain plug securely. Put the sponge on top of the grinder.
- Wipe off the
splash guard and safety
glass eye shield.
- Return the grinder
to storage and check
off your name on the check-out sheet.
- Make sure all
floor areas and tables are wiped cleaned
and dried.
Other Equipment
Kilns
The kilns
are to be used by trained Kiln Committee
Club Members only.
Before submitting artwork to be fired, Members
must complete the Introduction to Fusing Class.
Pieces to be fired must have a completed
Kiln
Work Order form accompanying them.
Kiln fees are determined by the size of the
project. Kiln fees are to be paid to the
Monitor in advance of submitting your piece for firing.
Projects cannot be placed on
the shelf in the
kiln room without a paid kiln firing form.
Monitor Orientation
To be a Club Member in good standing our Club
Bylaws
stipulate three requirements. Pay your
Club dues, complete Orientation and Introductory courses, and complete service
to the Club as a Monitor and/or Volunteer.
You need to earn 1 credit a quarter to remain in good standing at the
Club. If you are not in good standing you may not use the studio, attend Classes
or purchase supplies.
The front desk has a Monitor signup notebook. By completing the Orientation and
Introductory Classes you are given 1 credit automatically! Each monitoring session
is 3 ½ hours long.
You may bank up to 6 credits. Your first two monitor sessions will be completed
with a monitor trainer.
Those of you who are only here for short periods
(e.g., 3
months or fewer) may earn alternate credits by washing, drying and folding 2
full buckets of towels. To do this, your name is placed on the towel list and
you will be called when it is your turn. If you have a medical disability or
special circumstance that precludes you from meeting your Membership
requirement as a Monitor, contact a Board Member for an alternative method of
service you can provide.
The Club realizes unexpected things happen such
as illnesses
and medical emergencies. If you have the
opportunity, please reschedule for a new date. If you cannot complete a shift
due to other pressing commitments, let us know in advance by calling the Club to
reschedule you (623-214-6723). If you
leave without notice and do not complete a shift, you do not get any credit.
Volunteering on committees or other assignments
as directed
by the president can earn monitor credits.
A Monitors’ primary responsibility is
for the health,
welfare and safety of all Club Members, Guests, and all Club assets in the
Studio. Monitors are to complete the
Monitor tasks only. You may not work on
projects, other than tasks that can be quickly put down so the monitor can talk
to guests or handle other duties (e.g., looking at pattern books, foiling
previously cut pieces, cutting patterns out).
No grinding, cutting or soldering is permitted. You may not use the Club's
computers while
monitoring.
Basic Monitor Duties
Think
Safety first!!! Monitors ensure that established operating and safety
procedures are followed.
Monitors verify that Members
sign in and are in
good standing.
Monitors deny access to the Studio when
Members
are not in good standing.
Except for the first time you
monitor, only one
person may monitor at a time.
If you monitor more
than once a quarter, the
additional credit will be banked. Up to 6 banked credits is allowed and these
are carried over until used.
Monitors are expected
to review their duties by
reading the Monitor Book. Often
procedures change, so you need to review the duties each time you monitor.
Signing
up new Members:
A new Member must complete a Membership
Application, show their CAM card and pay
for the Orientation and Introductory Classes. The application forms are in the
forms rack just inside the kiln room.
Ensure the seven digit association number on the
application matches the number on their Association Card.
The completed application is put in the Monitors
bin in the office.
All applicants
for Membership must successfully
complete the Orientation and Introductory Classes before they become a Member in
good standing.
New Members cannot
sign up for any other Class until they have completed the introduction Class
.
Absence of More than 1 year
Absence
less than one year
Classes that have been scheduled
are in the Class
Book. If Class is full, go to next available date or check with instructor
regarding special circumstance.
If
there is no Class scheduled as yet, enter participant’s information on the
appropriate waiting list. The Instructor
will call when the Class is scheduled.
A
Member bringing in an item to be fused or
slumped must fill out a Kiln Work Order (found in forms rack) and place the
item, along with the work order, on a shelf in the Kiln room.
When Members pay for their work, please write
‘Kiln Work’ on receipt. Each kiln sheet requires a separate receipt. One check
may be written for total payment.
The charge for having an item fused/slumped that
fits on a 20” shelf is $3.00. Bottles: standard size - 3 for $3, medium - 2 for
$3, large - 1 for $3.
- Additional charges
may apply as shown on
worksheet i.e.: shelf paper for designer bottles, super spray for art
glass or to shine bottles.
- Members must
be
pre-qualified in order to operate the Taurus 3 ring saw. Club training is
available. The sign-up sheet is in the front of the Taurus saw book (on
monitor’s desk).
- The Monitor is
responsible
for verifying pre-qualification and proper use of the equipment which is
posted in the Taurus saw book. The saws are kept in the office in a
cupboard behind the door.
This
equipment is to be used only when there is
a monitor, Board Member or staff present. A checklist for the use of the saw is
in the Taurus saw book. It must be filled out by the Member and initialed by
the monitor.
Remind the Member
to use safety glasses or a
full face mask when using the Taurus saw.
We do not accept foreign checks
(e.g. Canadian checks) or bills over $20.
There are 3 types of purchases:
Under $1.00, supplies sold to Members, and consignment sales:
For
purchases under $1.00, such as copying at 10 cents a copy, place the money
in the box under the copy machine. No
receipt is written.
For
purchases of supplies, Classes, and Membership dues:
Do not
write a receipt. Checks should be made out to the artist. Use the envelopes
on the small file cabinet under the desk.
Fill out the information on the envelope and place the money in the
envelope. Drop the envelope in the slot marked for consignment. Make sure to
complete a description of the
item on the envelope. If the person is buying items from 3 artists they may
make one check out. The point being that
if someone purchases from 3 artists, 3 separate checks do not have to be
written out. However complete separate
envelopes with artist/item information completed. Staple the check to the envelopes.
If the
item is a “Club” item, make the check out to SCG Glass Arts Club.
Daily Monitor Duties
Put on the Monitor Badge and if you have one,
your name badge.
Answer telephone as Grand
Glass Arts Club and
your name. Emergency and important phone
numbers are listed on the wall to the right of monitor’s desk. Use Club phone
for ALL emergency calls, NOT a cellphone.
Greet Members
and Guests – be sure member’s
Association Card is run through the card reader. If the member’s card does not
work, try typing in the member’s number.
If neither approach works, do a Member search to determine if the
member’s information is in the database.
Make a note if there is a Card reader problem and put slip in the
Monitor bin in the office.
Ensure Member is a ‘Member
in good standing’
before allowing Member to use the studio, register for Classes, attend Classes,
buy supplies, or put projects in for the kiln.
A
Member in good standing is a Member who has
paid their dues, completed requirements to become a member, and met their
monitoring or work requirements.
When you scan
the Members Association Card, the
computer will provide you information needed to determine the Members
standing. If the computer screen
registers “Sorry”, the Member is not in good standing.
When
visitors come into the Studio, greet
them. Show them the consignment area and
the jewelry. Attend to them and do not
work on your stuff or just sit and read while they are in the studio.
If Members are soldering and not using the small
air filtering fans, or if Members are puttying windows, turn on the air
handlers.
Keep
cash box in the desk drawer.
Should an injury
occur, complete an incident
report.
Specific Monitor Duties
Morning
Monitoring (9 - 12:30)
Beginning
of Your Shift:
Be sure your CAM card is run
through the card
reader and reader/computer is working properly.
Unlock the Studio door by the U-bolts over the
opening bar so the opening bar is held in.
Activate handicapped door opener by turning on
the switch at the left of the doors.
Change door sign to open.
Turn on lights (3 sets, not including Class room
area).
Count the money in the cash
box and enter your
beginning amount in the Monitor book. Count the cash in the Office, not at the
monitor’s desk. USE PENCIL AND PRINT YOUR NAME AND CAM NUMBER. (Cash box is in the
office, on lower shelf of upper cabinet behind door). Note: The Office door
cannot be opened by other than
officer/instructor until 8:45 AM or after 4:00 PM.
In sink areas, put away cups and dishes that
have dried during the night. Also, remove towels from the drying rack and place
in the designated white buckets.
End of Morning Shift
Enter all cash
transactions in monitor’s book. This should include money from Classes,
supplies, etc. Do not enter check
amounts when counting monies for the monitor book. Remember to count the money
in the office, not at the desk.
Take any checks and any cash over $100 and place
them in a daily receipt envelope. Enter
the amount of cash in the envelope in the “cash removed” column in the monitor
book. Drop the envelope in the “Deposit Envelope for Daily Receipts” slot in
the office.
Always
leave $100 in the cash box in small bills
and change.
If afternoon monitor has not arrived
prior to
12:20 PM, call the scheduled monitor to verify they are coming - monitor’s name
and phone number is in monitor sign up book.
If no afternoon monitor is scheduled or does not
arrive by 12:30 PM, the Studio will be closed.
Follow the directions below to close the Club.
Remove your Monitor Badge.
Afternoon monitoring (12:30-4)
Beginning of Your Shift:
Count the money in the cash box
and enter your
beginning amount in the Monitor book. Count the cash in the Office, not at the
monitor’s desk. USE PENCIL AND PRINT YOUR NAME AND CAM NUMBER. (Cash box is in
storage room, on lower shelf of cabinet behind door).
Note: The Office
door cannot be opened by other
than officer/instructor until 8:45 AM or after 4:00 PM.
End
of Afternoon shift
Do a walk-through of Studio and
Class room. Be sure all tools and equipment are cleaned
and returned to equipment room.
Turn
off the table mounted electrical strips if
not in use.
Empty trash receptacles,
including the office
and kiln room. Place bags outside the rear entrance door for collection. Put
new trash bags in receptacles. (A supply of trash bags is in the Kiln room).
Vacuum the Morton Board using the vacuum under
the back counter on the left side. It is
marked "Morton Board". Do not
use any other vacuum for the Morton board.
Check to ensure rear entrance door is locked by
opening the door and making sure outside handle is locked.
Forgotten items should be placed in Lost and
Found area (on the counter behind office door).
Dry soiled shop towels should be put in bucket
that is located under the sinks in the Member work area and in the Class room.
Wet towels should be hung on the drying rack in Class room.
Turn off air handlers.
Make sure flammable or combustible materials are
not sitting near or on kilns.
Enter all cash
transactions in monitor’s book. This should include money from Classes,
supplies, etc. Do not enter check
amounts when counting monies for the monitor book. Count the money in the cash
box and enter your ending amount in the Monitor book. Remember to count the
money in the office, not at the desk.
Beginning balance plus all cash transactions should equal ending balance
in the cash box.
Take any
checks and any cash over $100 and place
them in a daily receipt envelope. Enter
the amount of cash in the envelope in the “cash removed” column in the monitor
book. Drop the envelope in the “Deposit Envelope for Daily Receipts” slot in
the office. Close and ensure office is
locked.
Leave the computer
on.
If Class is in session, inform
Instructor that
you are leaving.
Turn off
lights. (All light switches with a RED
circle - total 6 sets).
Change
the sign to CLOSED.
Turn off
the Handicapped switch on the left side
of the door frame. Lock the Studio doors
by sliding the u-bolts over so the opening bar can extend out.
Be sure the office, front and back doors
are
locked when you leave.
Remove
your Monitor badge.
Emergency procedures for Grand Glass Arts Club
Location: 19751
N. Remington Drive
Should an injury
occur in the club, be sure to complete an incident report.
Medical emergency
Call 911 using club phone (not your cell).
Advise them of the type of medical emergency and
the address
Indicate that
the emergency is at the Grand
Stained Glass Studio located on the east side of the Sonoran plaza, west of
Adobe Spa They should use East parking lot, 2nd driveway entrance for easy
access.
The Monitor should
stay with medical emergency
and should instruct another person to wait at the entrance to the parking lot
on N. Remington Dr. to direct emergency personnel and provide assistance to the
ambulance driver in locating the studio.
Direct emergency personnel to the person needing
assistance.
Do not deliver
CPR unless you are qualified to
do so. (An AED is located in the Adobe Building.)
Fire alarms
Pull fire alarm red box latch
Fire alarm sounds and emergency strobes will
flash signal.
Evacuate the Studio
and move a safe distance
from the buildings
The Monitor
should wait at the entrance to the
parking lot on N. Remington Dr. to direct emergency personnel.
Wait for emergency personnel to arrive, and do
not re-enter the Studio.
Wait for
the all clear before entering the
building
Do not try to extinguish
fire yourself
GRAND
STAINED GLASS
CLUB BYLAWS
ARTICLE I-GENERAL
Section A. The name of this
organization shall be Grand
Stained Glass Club, (hereinafter referred to as the “Club”).
Section B. The
purpose of the Club is to offer an opportunity to create a wide range of
stained glass art forms by providing a facility, equipment, instruction, and a
friendly atmosphere to accomplish this goal. The Club will support recognized
stained glass crafts incorporating state of the art technology. A procedure to
permit members to sell their stained glass pieces to the public has been
developed and managed by the Club if members seek this commercial outlet. It
shall also be the purpose of the Club to foster wholesome social activity for
its members through planned events and also as a byproduct of day-to-day
activity in the stained glass facility
Section C. These bylaws willfully
comply with the Sun City
Grand Community Associations (SCGCA) by-laws, and club rules, regulations and
procedures. In the event of a conflict between these bylaws, the governing
documents of the SCGCA shall prevail.
Section D. This organization
shall be operated as a
non-profit Association in accordance with Arizona statutes, and the bylaws of
the SCGCA. Nonprofit is defined as: With few exceptions, club income should not
greatly exceed expenses (operating expenses and capital requirements),
resulting in operating gain. Where revenues do exceed expenses, the net gain
should be used to foster continued club growth and activity. Club dues may be
adjusted to comply, or donate the excess to the Association Facility Reserve
Fund. The Activities Director must approve any other donations.
ARTICLE II-MEMBERSHIP
Section A. Membership in
the Club shall be open to all
members in good standing of the SCGCA.
Section B. There shall be
no precondition for Club
membership, nor will members be required to join any national, state, or
regionally affiliated organizations other than the mandatory handicap
requirements. Affiliation to other organizations may be required for various
competitive reasons.
Section C. Guest Privileges:
The guest privileges set
forth in the Sun City Grand Community Association Rules, Regulations and
Procedures shall govern guest privileges for this Club.
Section D. Dues: Annual dues
for the Club in an amount as
approved by membership vote are payable in advance. Timely payment of dues by
each member shall be required for membership in good standing
ARTICLE III-OFFICERS
Section A. Executive Board:
There shall be a
President, Vice President, Secretary, Treasurer, or (Secretary/ Treasurer),
(optional) immediate past President, and as many elected Directors needed for
Club member representation. The Executive Board may be assisted by the
chairperson of such committees as may be established by the Executive Board to
carry out the club’s function and purposes.
Section B. Election:
All officers and directors
(directors if applicable) of the Club shall be elected by a majority vote of
those present at an annual membership meeting once a quorum has been
established, and shall serve without compensation.
Section C. Term of
Office: All officers and
Directors of the Club are elected for two-year terms and are limited to two
consecutive terms in office. However, by a 2/3 vote of the membership
voting at the time of the election, individuals may succeed themselves for more
than two consecutive terms as an Officer or Director. The term of office shall
begin in January after the elections. To rotate the officer’s time on the
Board, the President and Secretary would be elected on the even year in office.
The Vice President, Treasurer and Member at Large would be elected on the odd
year of office.
Section D. Duties
and Responsibilities:
President: Shall
preside over all Club meetings and
be accountable for the administration of club business. The President serves at
the pleasure of the Executive board and shall carry out the direction and
policies established by the Executive Board. The President shall act as
principal liaison between the club and the Association, and shall appoint
members of all committees that have been authorized by the board, and shall
also appoint the chairperson’s of such committees. In the event of vacancies,
the President shall appoint with Executive Board approval, interim replacement
Executive Board Members until official elections can be held. The President
shall insure that all Club Officers and Directors read and understand the
Association Charter Club Rules, Regulations, and Procedures.
Vice President:
Shall perform all duties of the
President in the event of the President’s absence or inability to perform and
shall also perform other such duties and responsibilities as may be assigned to
him, with Executive Board approval, from time to time by the President.
Secretary: Shall
keep the club records, issue
notices of all meetings of the Board or General Membership, shall keep minutes
thereof, conduct all correspondence relating to the Club’s business and furnish
whatever reports to the Association or other persons or organizations as may be
required.
Treasurer: Shall
receive all monies due to the Club
and pay all obligations that may be incurred by the Club in the regular course
of its business, shall keep an up-to-date ledger of all financial transactions
and provide financial reports as may be required at all meetings of the
Executive Board or General Membership. The Treasurer shall prepare and submit
year end reports as instructed by the Activities Director/Controller and
maintain previous years’ financial records.
Member at Large:
Shall be responsible for the towel
cleaning schedule. The member selection will be made from a list maintained by
the Member at Large. Also responsible for maintaining a list of mentors for new
members to work with so they become comfortable with processes in the Club. A
backup for other Officers if needed.
Section E. Board Members:
The Officers of the Club
specified above, plus the (optional) immediate past President, and (if
applicable) Directors, shall serve as members of the Executive Board. The
Executive Board shall have overall governing authority over the Club consistent
with the provisions of these bylaws and shall establish all committees
necessary to carry out the purposes and objectives of the Club.
Section F. Election
of Officers and Board
Members. QUORUM - a minimum of 20 members of the Club in good
standing excluding the Executive Board, must be present and eligible to vote at
any election specified in these bylaws, and a two-thirds majority of the
members present and voting shall be required for election. If more than one
member is nominated for any elective position voting shall be by secret written
ballot. The Executive Board shall determine the particular procedures for
nominations and elections to be followed at such meetings. Should these
vacancies not be filled at the General Meeting, the Executive Board shall fill
the vacancies as it sees fit.
Section G. Vacancies
and Recall of Officers: In the
event of a vacancy among the Officers, anyone terminating before the beginning
of the 2nd year of the term, the position would be filled by having
an election. If the vacancy occurs with less than 12 months left in the term,
the Board would fill the position with a member in good standing until the next
election.
ARTICLE IV-MEETINGS
Section A. Meetings of
the Members: Membership
meetings of the Club shall be held not less than (3) three times annually, the
time and place of such meetings to be determined by the Executive Board. The
President shall preside at all such meetings and Robert’s Rules of Order Newly
revised shall be followed. A minimum of 20 Club members eligible to vote
excluding the Officers and Directors shall be necessary to conduct any Business
of the Club at the General Membership meetings, and except as otherwise
specified in these bylaws a simple majority vote of the membership present
shall be sufficient to conduct any business requiring the vote of the
membership.
Section B. Meetings of
the Officers and of the
Board: The President may call meetings of the Executive Board at any time
by giving notice orally, in writing, or Email. The President shall determine
the time and place of such meeting. A majority of the Executive Board Members
shall constitute a quorum of the Executive Board and therefore, may conduct any
business of the Club brought before the Executive Board at such meetings.
ARTICLE V-FINANCIAL
Section A. Maintenance
of Financial Records:
Financial records of the Club must be kept for the previous years and current
years records, and maintained by the Treasurer.
Section B. Expenditures:
Single expenditures not to
exceed $500.00 must be approved by the Executive Board in its discretion. A
single expenditure in excess of $500.00 must be approved by a majority vote of
those present at a general membership meeting.
Section C. Financial Records:
The Club’s financial
records may be audited by qualified persons or organizations at the discretion
of the Executive Board, Club Members, or the Activities Director.
Section D. Annual Budget,
Cash and Inventory of Club
Assets: The Executive Board shall prepare an annual budget to be presented
for approval to the General Membership at a regularly scheduled membership
meeting. The Club shall maintain such checking and/or savings bank accounts
approved by the SCGCA as may be necessary in the opinion of the Executive Board
to properly conduct the Club’s business. All cash receipts shall be deposited
in one or more of said accounts. All expenditures by the Club or any member on
behalf of the Club must be made by check only, and no expenditures on behalf of
the Club maybe made from cash, and appropriate receipts and invoices covering
all such transactions shall be kept by the Treasurer as part of the Club’s
financial records. The Executive Board shall designate not less than two
Executive Board Members as persons authorized to sign checks drawn on the
Club’s bank account(s) preferably the Treasurer and the President. All assets
of the Club shall be physically inventoried at least once annually and the
Treasurer thereof shall maintain a written record.
ARTICLE VI-COMMITTEES
Section A. Appointment:
All Club committees,
including standing committees, and the Chairmen thereof, shall be appointed by
the President with Executive Board approval. All committees shall have written
mission statements assigned prior to the committee appointments.
ARTICLE VII-AMENDMENTS
Section A. Individual clubs
are not permitted to amend
this document, however, requests for changes may be submitted to the Activities
Director for review. Any member of the Club in good standing may propose an amendment
to these bylaws. The proposed amendment shall be delivered to the President in
writing with a statement setting forth the reasons for the proposed amendment.
The proposed amendment must be approved by The Executive Board at a regular
meeting before presenting it to the Club membership. The proposed amendment may
then be presented to the general membership for approval at any regularly
scheduled membership meeting, but the notice of the meeting must specify in
writing the nature of the proposed amendment to be voted on at the membership
meeting and such written notice of said meeting must be given to the members in
writing at least 30 days prior to such meeting. A two-thirds majority vote of
the membership present shall be required to adopt any amendment to these
bylaws.
Amendment changes must strike
through for deletions and
italicize for additions to the original by laws before reaching the Activities
director. If the bylaws are approved a new set of bylaws must be written
without the strike through and italicize.
ARTICLE
VIII-DISSOLUTION
Section A. This Club may
not be dissolved until all
of its outstanding debts have been paid, and upon dissolution of all assets and
all property of the Club shall be surrendered to the Association in accordance
with the Chartered Club Rules, Regulations & Procedures.
Applicable Signatures:
________________________________________
________________________________________
Club President
Date
Club Vice
President
Date
_________________________________ _________________________________
Club Secretary
Date
Club
Treasurer
Date
Reviewed and Approved
_________________________________ _________________________________
Sun City Grand
Date
Sun City Grand
Date
Community
Association
Community Association
Activities
Director
